JOB CHART OF WARD ADMINISTRATIVE SECRETARY in Ward Secretariats. The Ward Admin Secretary have to follow the new Job Chart 2023. The Govt of AP has released the GO 25 Dated 13th Jan 2023 and Released Revised Job Charts for Municipal Ward Secretaries. Accordingly as per the GO 25, The Revised Job Chart 2023 of the Ward Administrative Secretary [Ward Admins] is as follows. Roles and Responsibilities of Ward Admin Secretaries.
Ward Administrative Secretary Job Chart 2023 Roles Responsibilities of Ward Sachivalayam Admins
Ward Administrative Secretary Job Chart 2023 Roles Responsibilities of Ward Sachivalaya AdminsJOB CHART OF WARD ADMINISTRATIVE SECRETARY in Ward Secretariats.
| Name of the Title | Job Charts of Ward Administrative Secretary |
| Working Office | Ward Secretaries / Ward Sachivalayam |
| New Release | 2023 |
| Effective to | All Ward Admins in Ward Sachivalayam |
| Department | MA & UD |
| Key Job Charts Fields | Roles of Ward Admin Secretaries Responsibilities of Ward Admin Secretaries Financial Responsibilities of Secretaries |
Higher Level Reporting Officers for Ward Admin Secretaries
| Supervising Officer: | Revenue Inspector |
| Work in coordination with Depts: | MA& UD |
| Functions | General Administration, Coordination, Grievance Redressal, Public feedback, Collection of Municipal Revenues etc |
Roles of Ward Administrative Secretaries in Ward Sachivalayam 2023
1. Team Leader - In charge of entire Ward Secretariat2. Responsible for implementation of Navarathnalu
3. Supervision over Ward Volunteers and coordination with Ward Secretaries
4. General Administration and Establishment matters.
5. Records maintenance
6. Reports, collection, generation and reporting to higher officers
7. Responsible for delivery of various services as per SLA.
Responsibilities Ward Administrative Secretaries
1. Supervision over the work of all Ward Secretaries in Ward Secretariat.
2. To work in convergence to provide all line departments services at Ward level.
3. To keep the Ward Secretariat office clean and tidy.
4. To ensure that all currents received to Ward Secretariat office are distributed to the a. concerned Ward Secretaries on the day of receipt itself.
5. Maintenance of attendance register, movement register, office orders and important
b. letters received from Municipality etc.
6. Regular verification of personal registers and other registers related to
c. R.T.I. Act & Citizen Charter.
7. Ensure prompt disposal of currents received in Ward Secretariat office.
8. To act as a Public Information Officer under Right to Information Act, 2005.
9. Responsible for preparation of Administration Report.
10. To assist the Commissioner in conducting the elections to the council.
2. To work in convergence to provide all line departments services at Ward level.
3. To keep the Ward Secretariat office clean and tidy.
4. To ensure that all currents received to Ward Secretariat office are distributed to the a. concerned Ward Secretaries on the day of receipt itself.
5. Maintenance of attendance register, movement register, office orders and important
b. letters received from Municipality etc.
6. Regular verification of personal registers and other registers related to
c. R.T.I. Act & Citizen Charter.
7. Ensure prompt disposal of currents received in Ward Secretariat office.
8. To act as a Public Information Officer under Right to Information Act, 2005.
9. Responsible for preparation of Administration Report.
10. To assist the Commissioner in conducting the elections to the council.
11.Responsible for submission of all periodical reports to the higher authorities in time.
12. To verify the Stock Account of Books and forms, stationery and to issue wherever necessary.
13. Checking of Dispatch Register, Stamp Account, Distribution Register and fair copy register every day.
14. Responsible for monitoring of legal matters relating to statutory bodies namely, SC, ST Commission, Lokayukta and HRC etc.
15. Maintaining indentify of Assets.
16. lndentifying the public representatives as per protocol.
17. All other responsibilities entrusted by the higher authorities from time to time
18. Perform any responsibility delegated by the Commissioner.
2. He/she is responsible for getting the under-assessments and un assessments booked from time to time as per the Assessment of taxation rules.
3. He/she is responsible for proper service of bills for collection of taxes and non-taxes within the stipulated time.
4. He/she is responsible for collection and ensure collection of 100% of property tax and water charges by visiting door to door and maintaining a record of such visits.
5. He/she shall make spot entry in the memoranda immediately after collection from the tax payer.
6. He/she shall make entries of the daily collections in the daily collection book (hand book) as per the memoranda, and make necessary entries in the challan register/ lrsal nama and remit it into the municipal treasury on that day itself, after due verification by the concerned assistant, Revenue Inspector and Revenue Officer.
7. He/she shall report the new constructions, additions to the existing buildings, usage changes etc., to the Revenue Inspector every month by submitting monthly lists.
8. Service of occupier notices and other notices to the concerned occupants and obtain acknowledgement from them.
9. Service of special notices within 7 days from the date of receipt and to obtain acknowledgement from the parties.
I0. He/she should attend the office of the Municipal Standing Counsel (MSC) for obtaining the information regarding the suits filed against the municipality and report to the Revenue Inspector.
11. To attend the criminal/ civil courts on behalf of the municipality in connection with the prosecutions and suits filed by and against the municipality.
12.Responsible for submission of lists of arrears every month relating to all taxes pertaining to the wards entrusted to him.
13. To maintain a register showing the addresses of tax payers residing outside the municipality.
14.AII other responsibilities entrusted by the higher authorities from time to time
15. To perform any responsibility delegated by the Commissioner 16.ldentification of Vacant Lands and collection of VLT
12. To verify the Stock Account of Books and forms, stationery and to issue wherever necessary.
13. Checking of Dispatch Register, Stamp Account, Distribution Register and fair copy register every day.
14. Responsible for monitoring of legal matters relating to statutory bodies namely, SC, ST Commission, Lokayukta and HRC etc.
15. Maintaining indentify of Assets.
16. lndentifying the public representatives as per protocol.
17. All other responsibilities entrusted by the higher authorities from time to time
18. Perform any responsibility delegated by the Commissioner.
Financial Responsibilities Ward Administrative Secretaries
1. He/she shall attend to outdoor work daily for a minimum period of 1 hour in the forenoon, among others, for assessment and collection of taxes and non-taxes.2. He/she is responsible for getting the under-assessments and un assessments booked from time to time as per the Assessment of taxation rules.
3. He/she is responsible for proper service of bills for collection of taxes and non-taxes within the stipulated time.
4. He/she is responsible for collection and ensure collection of 100% of property tax and water charges by visiting door to door and maintaining a record of such visits.
5. He/she shall make spot entry in the memoranda immediately after collection from the tax payer.
6. He/she shall make entries of the daily collections in the daily collection book (hand book) as per the memoranda, and make necessary entries in the challan register/ lrsal nama and remit it into the municipal treasury on that day itself, after due verification by the concerned assistant, Revenue Inspector and Revenue Officer.
7. He/she shall report the new constructions, additions to the existing buildings, usage changes etc., to the Revenue Inspector every month by submitting monthly lists.
8. Service of occupier notices and other notices to the concerned occupants and obtain acknowledgement from them.
9. Service of special notices within 7 days from the date of receipt and to obtain acknowledgement from the parties.
I0. He/she should attend the office of the Municipal Standing Counsel (MSC) for obtaining the information regarding the suits filed against the municipality and report to the Revenue Inspector.
11. To attend the criminal/ civil courts on behalf of the municipality in connection with the prosecutions and suits filed by and against the municipality.
12.Responsible for submission of lists of arrears every month relating to all taxes pertaining to the wards entrusted to him.
13. To maintain a register showing the addresses of tax payers residing outside the municipality.
14.AII other responsibilities entrusted by the higher authorities from time to time
15. To perform any responsibility delegated by the Commissioner 16.ldentification of Vacant Lands and collection of VLT
